For large campuses or for photo shoots with a wide variety of objectives, there is a lot to consider when scheduling a multi-day photo shoot. Don’t forget to check in with your photography team to ask about their team’s strategy and how best to set up a schedule in advance. And always keep your end goals in mind!
Here are 10 additional things The Parish Group asks our client-partners to do as they develop a multi-day campus photography schedule:
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1. Set Your Priorities
When setting up the photo schedule, consider what programs, buildings, and facilities are most valuable to meeting your marketing goals. There may be some specific events you’d like us to capture either indoors or out. Delegate extra time and attention to those priorities. We also need to know how your new images will be purposed. With proper foresight and planning, The Parish Group will provide a new seasonal archive of images targeted for print and online communications.
2. Inform the Whole Campus
Satisfy everyone’s curiosity in advance by forewarning them of our visit and asking for friendly cooperation, especially the faculty in case we need to pop into classes unannounced. Please post a notice in everyone’s campus mailbox or place an announcement in the school’s social media feeds. If you have specific faculty or students you would like to be photographed, please advise those folks that there will be setup time required for each situation. It is also a good idea to let campus security know that we’ll be on campus.
3. Consider Time of Day
Campus shots are best taken in the early morning and late afternoon, when there is warm light and there are long shadows. Outdoor shots scheduled for the middle of the day often have harsh shadows that are difficult to work with. Please also keep your students and their schedules in mind. Do not schedule residence hall photos early in the morning.
4. Make Weather Contingencies
Our team will work with you if there is any inclement weather during our visit. Please check the forecast a few days before we visit and adjust the schedule to fit around what you think will be possible.
5. Select the “Right” People
Select professors, students, and others who represent your school positively and accurately in the photographs. Be true to the school’s demographics and include the proper mix of male, female, international, and minority individuals. Pick people who are photogenic and engaging, and include any key students, faculty, or “campus celebrities” that you would like to feature online or showcase in your publications. Remember, the photos in this archive will be the first impressions of your school for some prospective students.
6. Notice Fashions and Branding
Be sure to ask everyone to wear bright, colorful clothing—no solid white or black garments, please! Also ask them to bring a different shirt/jacket so we can make changes once the group congregates and we sort out our people. Remind the students not to wear clothing with names of other colleges. We may want to “borrow” items from the bookstore if we need a branded image.
7. Manage Facilities and Maintenance
The groundskeepers need to be alerted of our visit well in advance. Trash, chipped paint, and untrimmed lawns can do much to kill a carefully planned photo shoot. Often, these issues may end up in the backgrounds of our photos, and require more time in post-production to touch up. Along the same lines, please check each classroom we’ll be visiting ahead of time to make sure it is presentable and all featured technology is working correctly.
8. Capture Residence Life and Student Activities
We’ll want to photograph a residence hall room with students. Select a room that’s attractive, yet typical. Try to pick students who have laptops or desktops in the rooms. Be sure to let us know of any special sporting, social, or chapel activities happening on the days of the shoot. Choir, band, or theater rehearsals and team practices all have the makings of remarkable shots.
9. Be Careful of Evening Activities
Our evenings are typically spent downloading and reviewing photos from the day and creating backups. If there are any evening activities – sports, student activities, or the like – we are happy to accommodate them. But please arrange the schedule for that day so that those activities fall within our work hours for the day, and are not scheduled in addition to them. Photographers are people, too.
10. Please Provide Transportation
With a 3-photographer team, we carry around a lot of equipment! Some means of transportation around campus would be helpful. It would be ideal if we could borrow a golf cart from the facilities team. Also, our team will be unloading and loading equipment and may take the liberty of parking in a “no parking” zone for a few minutes. If we’ll need a special parking permit for those days, please make arrangements for that, as well.
11. Bring Us Back!
While one visit from our photography team can generate an extensive and versatile photo archive for your school, consider bringing our team back for additional visits to photograph your campus during different seasons or to cover events like welcome week, homecoming, or commencement.
There’s more to say about each of these considerations. Click here to read more about The Parish Group’s strategies for developing a great campus photo shoot.